Accommodation
CANCELLATIONS AND REFUNDS FOR PARTICIPANTS REGISTERED BEFORE MAY 5, 2020
What about the accommodation?
  • If you wish to keep your reservation for the new dates, please contact the Congress Secretariat at wcaprague2020@guarant.cz no later than June 30, 2020.
  • After June 30, 2020, the reservation will be automatically cancelled and money will be refunded less 30 EUR administration fee.
  • All appropriate refunds will be processed in September 2020
GUARANT International (further referred to also as the Congress Secretariat) has been appointed the official hotel accommodation agent and will gladly handle all related arrangements.
GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone / e-mail with "discounted meeting rates" and try to obtain your personal data including credit card details.

List of hotels


Legend: - CAR / - BUS / - TRAM / - SUBWAY
Hotel Price in EUR
SGL / DBL
Distance to
O2 Universum Prague
HEADQUARTER HOTELS
Clarion Congress Hotel Prague 137 / 139
(reserved for speakers)
3 min / 1 stop
Prague Marriott Hotel 204 / 222 16 min / 5 stations
HOTELS CLOSE TO THE VENUE
Ambassador Zlatá Husa 159 / 170 15 min / 6 stations
Olympik **** 78 / 82 8 min / 2 stations
Duo **** 87 / 99 9 min / 4 stops
EA Downtown **** 97 / 99 12 min / 7 stations
EA Sonata **** 97 / 99 12 min / 7 stations
Pentahotel Prague **** 129 / 147 14 min / 3 stations
Vienna House Diplomat Prague **** 131 / 143 14 min / 10 stations
EA Rokoko **** 127 / 129 14 min / 6 stations
Clarion Hotel Prague Old Town **** 112 / 119 15 min / 12 stations
Orea Hotel Pyramida **** 112 / 124 16 min / 19 stops
Angelo by Vienna House Prague **** 131 / 143 17 min / 9 stops
Vienna House Andel´s Prague **** 131 / 143 19 min / 9 stops
EA Ramada **** 127 / 129 17 min / 6 stations
NH Prague City **** 132 / 134 18 min / 9 stations
NH Collection Prague **** 147 / 149 20 min / 9 stations
Occidental Praha **** 87 / 99 20 min / 11 stations
International Prague **** 116 / 129 25 min / 21 stations
Pivovar ***
Economy room
50 / 50 7 min / 1 stop
Pivovar ***
Standard room
70 / 70
B&B Hotel *** 57 / 68 10 min / 4 stations
EA Populus *** 49 / 51 10 min / 6 stops
IBIS Prague Old Town *** 118 / 130 12 min / 5 stations
IBIS Prague Mala Strana *** 97 / 110 20 min / 9 stations
ILF *** 53 / 82 27 min / 11 stations

All rates quoted are per room per night including breakfast, city tax and 10% VAT. Should VAT or city tax change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Please note that price of accommodation is not included in the registration fees.

Group reservations

Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Congress Secretariat at wcaprague2020@guarant.cz

Individual reservations

To make a hotel reservation, it is necessary to fill in the On-line Accommodation Form within the on-line registration form. Your password is the same for both on-line forms.

Reservations will be processed on a “first come, first-served” basis. We recommend booking your accommodation as soon as possible.

A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail. The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.

Any change or cancellation of the hotel reservation must be sent in writing at wcaprague2020@guarant.cz Do not contact hotels directly.

Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.

Methods of payment

Accommodation fees must be paid in EUR by one of the following methods:
1. Credit or Debit Card
For credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard, Visa and Diners Club.

2. Bank Transfer
The bank details including the 10-digit variable symbol will be sent to you within three working days after the submission of the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.

Please note that bank transfer payments will only be accepted until August 20, 2021. After this date, only payments by credit/debit cards will be accepted using the On-line Payment System.

All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.

Cancellation conditions

The following cancellation conditions apply to the cancellation, reduction, shortening and no show of a hotel reservation.

In case of a no show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.
Cancellation conditions applied in hotel: Marriott
Cancellations received Refund
before March 31, 2021 full refund, handling fee of 30 EUR will be deducted
April 1, 2021 – May 31, 2021 50% of total amount
from June 1, 2021 incl. a no show 100% of total amount
Cancellation conditions applied in hotel: Ambassador Zlatá Husa
Cancellations received Refund
before February 22, 2021 full refund, handling fee of 30 EUR will be deducted
February 23, 2021 – May 28, 2021 10% of total amount
from May 29, 2021 incl. a no show one-night cancellation fees
Cancellation conditions applied in hotel: Pentahotel Prague, Olympik
Cancellations received Refund
until May 21, 2021 full refund, handling fee of 30 EUR will be deducted
May 22, 2021 - June 20, 2021 20% of total amount
June 21, 2021 - July 20, 2021 70% of total amount
after July 21, 2021 incl. a no show 100% of total amount
Cancellation conditions applied in hotels: Duo, Vienna House Diplomat Prague, Angelo by Vienna House Prague, Vienna House Andel's Prague, International Prague
Cancellations received Refund
until June 20, 2021 full refund, handling fee of 30 EUR will be deducted
June 21, 2021 - July 19, 2021 50% of total amount
July 20, 2021 - August 5, 2021 75% of total amount
after August 6, 2021 incl. a no show 100% of total amount
Cancellation conditions applied in hotels: NH Prague City, NH Collection Prague
Cancellations received Refund
until June 20, 2021 full refund, handling fee of 30 EUR will be deducted
June 21, 2021 - August 5, 2021 90% of total amount
after August 6, 2021 incl. a no show 100% of total amount
Cancellation conditions applied in hotels: Clarion Congress Hotel Prague, EA Downtown, EA Ramada, EA Rokoko, EA Sonata, Pyramida, B&B Hotel, Ibis Praha Mala Strana, Ibis Praha Old Town, Ilf, Clarion Old Town, Pivovar, EA Populus
Cancellations received Refund
before July 27, 2021 full refund, handling fee of 30 EUR will be deducted
July 28, 2021 – August 14, 2021 one-night cancellation fee
from August 15, 2021 incl. a no show 100% cancellation fee for each cancelled night

In case of any change in registration, GUARANT International reserves the right to charge a 50 EUR handling fee.

In case of cancellation of the event due to force majeure, GUARANT International reserves the right to charge a 50 EUR handling fee.
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