CANCELLATIONS AND REFUNDS FOR PARTICIPANTS REGISTERED BEFORE MAY 5, 2020
What about the accommodation?
- If you wish to keep your reservation for the new dates, please contact the Congress Secretariat at firstname.lastname@example.org no later than June 30, 2020.
- After June 30, 2020, the reservation will be automatically cancelled and money will be refunded less 30 EUR administration fee.
- All appropriate refunds will be processed in September 2020
List of hotels
Legend: - CAR / - BUS / - TRAM / - SUBWAY
|Hotel||Price in EUR
SGL / DBL
O2 Universum Prague
|Clarion Congress Hotel Prague||137 / 139
(reserved for speakers)
|3 min / 1 stop|
|Prague Marriott Hotel||223 / 240||16 min / 5 stations|
|HOTELS CLOSE TO THE VENUE|
|Ambassador Zlatá Husa||159 / 170||15 min / 6 stations|
|Olympik ****||78 / 82||8 min / 2 stations|
|Duo ****||87 / 99||9 min / 4 stops|
|EA Downtown ****||147 / 149||12 min / 7 stations|
|EA Sonata ****||147 / 149||12 min / 7 stations|
|Pentahotel Prague ****||139 / 156||14 min / 3 stations|
|EA Rokoko ****||161 / 163||14 min / 6 stations|
|Clarion Hotel Prague Old Town ****||112 / 119||15 min / 12 stations|
|Orea Hotel Pyramida ****||112 / 124||16 min / 19 stops|
|EA Ramada ****||161 / 163||17 min / 6 stations|
|NH Prague City ****||132 / 134||18 min / 9 stations|
|NH Collection Prague ****||147 / 149||20 min / 9 stations|
|International Prague ****||116 / 129||25 min / 21 stations|
|EA Jasmín ***||49 / 51||7 min / 2 stops|
|B&B Hotel ***||68 / 79||10 min / 4 stations|
|IBIS Prague Old Town ***||118 / 130||12 min / 5 stations|
|IBIS Prague Mala Strana ***||97 / 110||20 min / 9 stations|
|ILF ***||53 / 82||27 min / 11 stations|
All rates quoted are per room per night including breakfast, city tax and 10% VAT. Should VAT or city tax change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.
Please note that price of accommodation is not included in the registration fees.
Group reservationsGroup bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Congress Secretariat at email@example.com
Individual reservationsTo make a hotel reservation, it is necessary to fill in the On-line Accommodation Form within the on-line registration form. Your password is the same for both on-line forms.
Reservations will be processed on a “first come, first-served” basis. We recommend booking your accommodation as soon as possible.
A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail. The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.
Any change or cancellation of the hotel reservation must be sent in writing at firstname.lastname@example.org Do not contact hotels directly.
Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.
Methods of paymentAccommodation fees must be paid in EUR by one of the following methods:
1. Credit or Debit CardFor credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard, Visa and Diners Club.
2. Bank TransferThe bank details including the 10-digit variable symbol will be sent to you within three working days after the submission of the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.
Please note that bank transfer payments will only be accepted until August 20, 2021. After this date, only payments by credit/debit cards will be accepted using the On-line Payment System.
All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.
Cancellation conditionsThe following cancellation conditions apply to the cancellation, reduction, shortening and no show of a hotel reservation.
In case of a no show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.
Cancellation conditions applied in hotel: Marriott
|before March 31, 2021||full refund, handling fee of 30 EUR will be deducted|
|April 1, 2021 – May 31, 2021||50% of total amount|
|from June 1, 2021 incl. a no show||100% of total amount|
Cancellation conditions applied in hotel: Ambassador Zlatá Husa
|before February 22, 2021||full refund, handling fee of 30 EUR will be deducted|
|February 23, 2021 – May 28, 2021||10% of total amount|
|from May 29, 2021 incl. a no show||one-night cancellation fees|
Cancellation conditions applied in hotel: Olympik
|until April 20, 2021||full refund, handling fee of 30 EUR will be deducted|
|April 21, 2021 - June 20, 2021||20% of total amount|
|June 21, 2021 – August 19, 2021||50% of total amount|
|after August 20, 2021 incl. a no show||100% of total amount|
Cancellation conditions applied in hotel: Pentahotel Prague
|until May 21, 2021||full refund, handling fee of 30 EUR will be deducted|
|May 22, 2021 - June 20, 2021||20% of total amount|
|June 21, 2021 - July 20, 2021||70% of total amount|
|after July 21, 2021 incl. a no show||100% of total amount|
Cancellation conditions applied in hotels: Duo, NH Prague City, NH Collection Prague, International Prague
|until June 20, 2021||full refund, handling fee of 30 EUR will be deducted|
|June 21, 2021 - July 19, 2021||50% of total amount|
|July 20, 2021 - August 5, 2021||75% of total amount|
|after August 6, 2021 incl. a no show||100% of total amount|
Cancellation conditions applied in hotels: Clarion Congress Hotel Prague, EA Downtown, EA Ramada, EA Rokoko, EA Sonata, Pyramida, B&B Hotel, EA Jasmín, Ibis Praha Mala Strana, Ibis Praha Old Town, Ilf, Clarion Old Town
|before July 27, 2021||full refund, handling fee of 30 EUR will be deducted|
|July 28, 2021 – August 14, 2021||one-night cancellation fee|
|from August 15, 2021 incl. a no show||100% cancellation fee for each cancelled night|